Privacy Policy

What Data We Process

VoiceVibe processes data when you press a shortcut, click a button, or select an input option. In Pro Voice Typing and Magic Typing, VoiceVibe also reads a limited amount of text around your cursor when you start recording, as explained below.

Feedback submissions may include IP address and browser information for abuse prevention. In the confirmed newsletter signup flow, we use purpose-specific keyed email/IP hashes for bounded abuse counters, not raw IP or browser information. We keep your email address, requested topic, source and consent-copy evidence to manage your preference. Older signup records may contain the previously collected abuse metadata; they do not establish confirmed ongoing-newsletter consent.

Public newsletter requests require confirmation. Verified account holders can explicitly opt in from account settings. Launch-notification permission is separate from ongoing news. Mailgun processes the destination and message for delivery through our newsletter sending domain; open/click tracking is disabled. Unsubscribe needs no account and stops all marketing, while the account toggle controls ongoing newsletters only. Transactional account mail is unaffected. Changing your account email does not transfer consent; already-submitted mail cannot be recalled.

Voice Recording

• Free: Voice audio and dictated text are processed on-device and stay on your computer.
• Pro: Audio sent to VoiceVibe servers for transcription. VoiceVibe does not save it after processing.

Context Inputs (Pro Only)

Selected text, Clipboard Content, screenshots, and files are used only when you choose to include them. Cloud AI features send applicable context through VoiceVibe for processing. Agent Launcher and Chat Launcher instead prepare that context locally and hand it to the coding agent or chat service you choose. Those external tools handle the content under their own terms and privacy policies. Screenshots created by VoiceVibe are encoded as PNG and do not contain source-file EXIF metadata.

Text around your cursor: When you dictate with Voice Typing or Magic Typing, VoiceVibe also reads a limited amount of the text immediately before and after your cursor, along with the name of the app and window, and sends it with that request so that what VoiceVibe types fits its surroundings. This happens automatically each time you dictate with those modes; you do not choose it per request.

Voice Assistant conversation text: By default, Voice Assistant saves your conversations, including copies of files and screenshots you attach, on your own device so you can return to them. You can turn off saving for new conversations in the Desktop app; a conversation that is not saved is kept only while the app is running. Saved conversations stay on your device until you delete them. You can delete one conversation or clear your whole history at any time. Signing out hides your history but does not delete it. VoiceVibe does not keep a copy of your conversation history on its servers. When you ask a follow-up, the relevant conversation context is sent to VoiceVibe and its AI providers for processing only.

Voice Assistant attachments: Files and screenshots attached to a Voice Assistant conversation may be temporarily cached in private cloud storage so they don't have to be uploaded again with every follow-up question. They are deleted automatically within about a day, and VoiceVibe requests their deletion sooner when you remove them or end the conversation.

Automatic web search: When automatic web search is used, VoiceVibe sends a search query generated from your request to third-party web search providers to retrieve public web results. It does not send the full conversation or attachments, or add VoiceVibe user, device, conversation, or request identifiers. VoiceVibe discards the generated query and raw search results after the turn. The Desktop app may retain source links with the conversation for Markdown export. For questions about an attached image, VoiceVibe may also send that image to Google Cloud Vision to find matching images online.

Agent Launcher notifications: Agent Launcher notifications are handled locally through VoiceVibe and your operating system's notification service. If Read notifications is enabled, the summary is spoken only after you open the notification. VoiceVibe may retain limited routing information on your device for up to 30 days so notifications can continue after a restart. Prompts, context, and notification summaries are not stored in that routing record.

AI Images: AI Images request inputs and generated results are handled transiently while the job is queued, processed, delivered, and cleaned up.

Voice Cloning & Biometric Data (Pro Only)

VoiceVibe allows Pro users to create a personalised text-to-speech voice by recording a short voice sample.

• What we collect: A short voice recording, a transcript, and your chosen voice name and language
• Purpose: To create the model data needed to synthesise speech in your voice
• Storage & retention: We keep each voice clone until you delete it or until it has not been successfully used to generate speech for 1,095 days. For a clone never used, the period begins when it is created. Other account activity does not reset this period. Eligible clones are automatically scheduled for deletion, subject to limited legal, security, and backup retention requirements described below.
• Deletion & destruction: You can delete any custom voice at any time from the app. Deletion removes the voice clone record and initiates deletion of associated reference audio, transcript, derived model data, and processing caches. Some backups, security logs, or legal records may persist briefly as described in this policy.
• Consent & withdrawal: The app asks for your explicit consent before your first voice clone recording. You may withdraw your consent at any time by deleting your voice clone. All other features work without providing voice clone data

Crash Reports & Usage Statistics

VoiceVibe collects crash data and usage statistics to help us improve the app and deliver product updates. Crash reporting can be disabled in Settings → Privacy.

• Crash reports (enabled by default — disable in Settings → Privacy): Technical diagnostic data (error traces, OS, app version). Desktop crash reports never include voice recordings, transcriptions, or personal content. Server-side error reports may include your email for troubleshooting. If you are signed in, your account ID (a random identifier, not your email) is attached so we can correlate crashes with support requests. Processed by Sentry.
• Usage statistics: A pseudonymous device identifier and daily usage count are collected to deliver updates and product notifications. No voice audio, dictated text, or personal content is included. The desktop app also checks for updates every 30 minutes while running, sending your device identifier, app version, operating system, and subscription tier. Free-tier usage statistics are not currently opt-out, but they contain no voice audio, dictated text, or personal content. If you later create an account and sign in to the desktop app on that device — or start a Pro Preview there — we associate that device’s earlier usage statistics with your account so we can understand how people move from the free app to paid plans, and so we can send you relevant product offers. Deleting your account removes that association.

What We Store

Request content we do not store as user history by default:

• Voice recordings (not saved after processing)
• Context sent for cloud AI processing, except for the temporary handling described above
• Transcriptions

Agent Launcher and Chat Launcher context is prepared locally and is not stored as VoiceVibe cloud request history.

Exception: Voice clone data is retained under the per-clone 1,095-day rule described above.

Conversation context (Voice Assistant only): By default, Voice Assistant saves your conversations, including copies of files and screenshots you attach, on your own device so you can return to them. You can turn off saving for new conversations in the Desktop app; a conversation that is not saved is kept only while the app is running. Saved conversations stay on your device until you delete them. You can delete one conversation or clear your whole history at any time. Signing out hides your history but does not delete it. VoiceVibe does not keep a copy of your conversation history on its servers. Conversation context is sent as needed for follow-up questions. Files and screenshots may be temporarily cached in private cloud storage and remain available for no more than 24 hours. Other modes do not retain conversation context.

AI Images: AI Images request inputs and generated results are handled transiently while the job is queued, processed, delivered, and cleaned up.

Account data we DO store:

• Free: A pseudonymous device identifier and daily usage count, used to deliver updates and product notifications, and — if you go on to create an account and sign in on that device, or start a Pro Preview there — to link that device to your account so we can measure upgrades — no voice audio, dictated text, or personal content
• Pro: Email, subscription status, billing information (via Stripe), and device registrations. We also retain:
  • Per-request usage metadata: the mode used, audio duration, input/output token counts, TTS character count, whether a screenshot was attached, and request cost — used to enforce your usage quota and bill correctly. Request content is not included in these usage records.
  • Device registration details: your operating system and a one-way device fingerprint, used to enforce your device limit (up to 3 devices per Pro account). The fingerprint is stored as an irreversible hash, so we do not keep your computer’s name.
  • Payment method fingerprints (card brand and last four digits) used for fraud prevention
  • Any voice clones you create, subject to the per-clone retention rule above
  • Attribution data (referral code or affiliate link) if you signed up via a referral or affiliate link

Data Retention

We keep different categories of data for different lengths of time. The table below summarises our retention periods.

Cookies

VoiceVibe uses a small number of cookies to operate the website:

• Session cookies: Used to maintain your login session on the website
• Attribution cookies: Used to track referral and affiliate links (90-day expiry)
• CSRF cookies: Used to protect form submissions from cross-site request forgery
• oauth_next cookie: A short-lived cookie used during the sign-in flow to redirect you back to the correct page after authentication

Our website analytics (Umami, described below) does not use cookies.

When you click a referral or affiliate link, we record the click along with your IP address and browser information for attribution and fraud prevention purposes. The IP address and browser information are removed after 12 months; the click itself is kept for affiliate attribution.

Third-Party Services

VoiceVibe uses the following third-party services to deliver the product:

Legal Basis for Processing

For users in the EU and UK, we process your data on the following legal bases under the GDPR:

• Contract: Account creation, subscription management, service delivery
• Consent: Voice clone creation, newsletter subscription, crash reporting
• Legitimate interest: Fraud detection, abuse prevention, affiliate attribution, rate limiting, product improvement, cookieless website analytics
• Legal obligation: Tax record retention for affiliate payouts

International Data Transfers

Your data may be processed in the United States by VoiceVibe and our service providers. For transfers from the EU/UK, our providers rely on Standard Contractual Clauses and/or the EU-U.S. Data Privacy Framework to ensure appropriate safeguards are in place.

Security

• All communications encrypted using TLS
• Credentials stored in your operating system's secure storage when available, or in an encrypted file otherwise
• Only necessary system permissions requested (microphone, screen capture)

Your Rights and Control

• Opt out: Disable crash reports in Settings → Privacy
• Delete voice clones: Remove any custom voice at any time from the Speech settings tab
• Manage subscription: Cancel or modify anytime from your dashboard
• Delete your account: Delete your account from your account page, or contact privacy@voicevibe.ai. Account deletion removes or anonymizes account data, devices, voice clones, subscription state, and usage history, except records retained for billing, tax, fraud prevention, security, support, and legal compliance.
• Data portability: You can download a copy of your data in JSON format from your account page, or request a complete export by contacting privacy@voicevibe.ai.
• Right to rectification: You can update your email and account details at any time from your account page.
• Right to restrict processing: Contact privacy@voicevibe.ai to request restriction of processing of your personal data.
• Right to lodge a complaint: If you are in the EU or UK, you have the right to lodge a complaint with your local data protection authority.
• Newsletter unsubscribe: You can unsubscribe from our newsletter at any time using the link in any email.
• Request your data: Contact privacy@voicevibe.ai to request a copy of the data we hold about you
• Local data: VoiceVibe stores settings, credentials, logs, dictionaries, and limited notification-routing information on your device. Use Remove All Local Data in Settings → Privacy to remove VoiceVibe's local application data. Uninstalling the application alone may leave local data behind.

Additional Information

Children's Privacy

VoiceVibe is not intended for use by children under 16. We do not knowingly collect personal information from children. If you believe a child has used VoiceVibe, please contact us.

Changes to This Policy

We may update this policy to reflect changes in our practices or legal requirements. Significant changes will be communicated through the application or our website. Continued use of VoiceVibe after changes indicates acceptance of the updated policy.

Contact

• Controller: VoiceVibe, LLC, a Delaware limited liability company
• Email: privacy@voicevibe.ai
• Support: Support & Feedback

A Data Protection Officer is not required at our current scale of processing under GDPR Article 37. For any data protection questions, contact privacy@voicevibe.ai.